Legal Billing & Administrative Virtual Assistant
We are seeking an experienced Administrative Virtual Assistant to provide billing, administrative, and client communication support for law firms and legal professionals. The VA will play a key role in helping ensure billing is handled accurately and efficiently while maintaining professional, responsive communication with clients and internal teams.
If you have a background in legal billing or have handled significant billing responsibilities as a legal assistant, paralegal, or other legal professional, along with strong organizational skills and experience managing communications in a fast-paced professional setting, we’d love to hear from you.
Responsibilities:
- Manage and process billing tasks, such as time entries, invoices, and payments.
- Coordinate billing details and updates with attorneys and clients.
- Track billable hours and ensure accuracy across multiple matters.
- Follow up on overdue invoices and client payments as needed.
- Maintain organized records of client communications and billing records.
- Support administrative tasks such as document management and scheduling.
- Communicate professionally via email, phone, and client portals.
Requirements:
- Hands-on experience with legal billing, timekeeping, invoicing, accounts receivable, or payment follow-up in a law firm, legal department, or legal services environment, including experience performing these functions as part of a broader legal assistant or paralegal role.
- Strong understanding of law firm billing workflows, including time entry review, billable hour tracking, pre-bill preparation, invoice revisions, and client/matter-based billing records.
- Ability to identify billing discrepancies, missing time entries, incorrect matter details, duplicate charges, or inconsistencies before invoices are finalized.
- Comfortable coordinating billing questions, invoice updates, payment status, and collection follow-ups with attorneys, clients, and internal support teams.
- High level of accuracy, confidentiality, and discretion when handling client billing records, payment information, trust/client account details, and sensitive matter information.
- Excellent written and verbal English communication skills, with the ability to explain billing-related updates professionally and clearly.
- Ability to manage multiple billing cycles, client matters, deadlines, and follow-up tasks independently in a remote work environment.
- Stable internet connection and professional remote work setup.
Nice to Have:
- Familiarity with legal billing, accounting, or practice management platforms such as Clio Manage, MyCase, PracticePanther, LawPay, QuickBooks, or similar systems.
- Experience supporting multiple attorneys, practice areas, or client matters simultaneously.
- Knowledge of legal billing codes, client billing guidelines, trust/client account handling, or collections support.
- Experience handling billing responsibilities as part of a broader legal assistant, paralegal, or legal administrative role.
- Prior experience with client-facing customer service or professional services support.
Compensation and benefits:
- $23/hour — W-2 employment
- Medical, dental, and vision insurance
- Paid sick leave
- 401(k) retirement plan
- Annual performance bonus
- 6-month performance review with potential pay increase
- Employee Assistance Program and employee discounts
- Cell phone, internet, and eligible expense reimbursement
- Clio certification and professional development opportunities
- Supportive, inclusive remote work culture with autonomy and flexibility.
About Equivity:
Equivity provides virtual assistance to clients nationwide, specializing in administrative, marketing, and paralegal support. We work with professionals and firms across diverse industries, offering expert-level support remotely.
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